Manage Medical Material Across the Enterprise with DynaMed©Proven Medical Material Management Software since 1986 for Hospitals, Warehouses, Facilities and Ships World-Wide

DynaMed© Solutions

DynaMed© is the premier automated Material, Distribution, and Warehouse Management System for healthcare providers. Since our first deployment at the Department of Defense in 1986, DynaMed© has been installed at a large amount of sites in North America, Canada and internationally.

DyanMed©'s Material Management System is the premier automated materials management, distribution, supply, surgery, carousel, real-time tracking Medical Telemetry System. We offer efficient integrated information systems that translate into increased productivity and reduced costs as a managed service from our secure cloud environment or a stand-alone enterprise system installed at customer’s sites.

MEDICAL INDUSTRY EXPERTS estimate that material management accounts for approximately 40 percent of hospitals budgets. Real-time material tracking of people and assets delivers valuable information to empower managers to react immediately, “you can’t manage what you don’t know”.

Recognizing the critical role materials management plays in the overall scheme of hospital management, executives must select and implement cost-effective and efficient systems to manage their material, personnel, and financial resources. To help administrators achieve maximum efficiency in materials management, DynaMed© was developed. Now available commercially, DynaMed© has assisted our nation’s military hospitals to save money while improving supply performance and accountability since 1986. As such, DynaMed© is a proven system providing logistical support for the healthcare industry. DynaMed© effectively controls resources by facilitating and streamlining the flow of supplies. The old adage of getting the right item to the right place at the right time and keeping track of it, has never been more important than now.

The complete reporting capabilities and transaction audit trails offered by DynaMed© allow hospital financial managers and medical staff to realize maximum benefits of reduced inventory, fewer personnel involved in handling requisitions and materials, and lower square footage required for materials storage. Hospitals employing DynaMed© report that they have recovered the initial investment in the system within 6 months in reduced inventory alone.

DynaMed© Key Benefits

There are many key benefits to DynaMed©’s Material Management Solutions. Once implemented, it improves supply performance with an overall reduction of inventory of 6-38% while enhancing economy through increased turn rates and automation of repetitive tasks. It also reduces inventory levels, storage floor space requirements, and emergency supply requests while improving visibility of material management information through demand analysis reporting, exception reporting for select criteria, immediate feedback of critical conditions, and enhanced financial management indicators. Provides management reporting based on key performance indicators and supports all departments and stockrooms within the total enterprise.

DynaMed© improves workflow, organization, and reporting; automates reconciliation of inventory transfers between medical facilities within the enterprise; tracks shipping, markups, and fees to departments and outside customers; provides JCAHO support for core measurements for clinical and usage transactions and maintains cost of transferred material, minimizing loss.

DynaMed© supports requisitions/orders from other legacy systems for single point of purchasing, receiving distribution, and reporting. Also, fully supports and operates the medical facilities across the enterprise as a centralized material, distribution, and warehouse management system. Some of our customer’s central warehouses move north of a million dollars in inventory and over 130,000 line items per month. DynaMed© provides a single inventory material management system for the entire enterprise and improves stock turnover rate.

DynaMed© Features

DynaMed© provides for diverse types of warehouses and stockrooms, including warehouse distribution centers and stockrooms such as central supply, pharmacies, supply processing and distribution (SPD), operating rooms, laboratories, linen exchange, and engineering. DynaMed© also supports carts, including mobile (exchange), fixed (par), surgical/case carts, point-of-use, and mother/sibling cart relationships and uses built-in bar code label, hand-held terminal (HHT) and mobile devices (iOS and Android) functionality to perform warehouse/stockroom and cart inventories of which includes bar-code templates for locations on all carts.

DynaMed© supplies built-in support for industry leading Point of Use (POU) Cart Technology from Pyxis and Omni-Cell. POU carts allow a fully automated replenishment of patient care areas from both internal and external sources of supply. DynaMed© automatically processes replenishment orders for carts based on item counts and min/max levels, preventing excessive labor and top-offs and facilitating improved stock turnover rates and supports stock and non-stock (fringe) items on carts, and in the stockroom and warehouse. DynaMed© provides integration with Carousel systems, drastically improving required time for order, group, and tote picking; allows stockrooms to define unit of purchase, unit of measure, unit of issue, and conversion factors for each stock item and calculates appropriate reorder points and requisition objectives for each stockroom item monthly, based on historical usage levels and delivery times for stock and cart items.

DynaMed© facilitates the process of item receipts for multiple stockrooms through a central purchasing stockroom and provides item location tracking and stockage levels for items in stockrooms and on all carts. DynaMed© maintains a single item number for an item, regardless of the vendor and unit of measure ordered.

DynaMed© supports Surgical Packs/Instrument Kits and maintains information on all contained items, build sequence, method of sterilization, wrapping method, and assembly charges. DynaMed© assigns users to role-based user groups and allows restricted access to specific menus and screens by user roles, improving security and ease of use.

DynaMed© assists users by providing online documentation, context-sensitive help, lists of values, stock item summary data pop-up windows, and user-supplied "notes" which attach to stock items, orders, surgical packs, case carts, etc. DynaMed© also logs system activities and generates reports by stockroom identifying activity by type (issues, receipts, adjustments, transfers, and requisitions).

DynaMed© generates a stockroom item status report including previous balance, receipts, issues, adjustments, and ending balance; maintains historical transactions of issues, demands, transfers, adjustments, and receipt data and provides user identification data; provides enterprise view on all inventories within the enterprise including slow movers (inactive) and non-issuable items. And adapts to integrate with any purchasing/financial system. DynaMed© supports Lot Number and Expiration Date information and is Certified 508 compliant to meet federal requirements for visually and physically impaired users.

DynaMed© Major Capabilities

DynaMed© maintains warehouse, stockroom and stockitem transactions and provides for warehouse management of master files, receiving, put-away, picking, replenishment, shipping, delivery, inventory control, reporting, and performance control. DynaMed© supports cart and cart item transactions for PAR, Exchange, and Case carts; processes customer orders and stockroom requisitions; manages receipt of stock items; performs stockroom and cart inventories; handles inventory adjustments, returns, and corrections; displays and cancels customer orders and stockroom requisitions and generates standard reports.

Maintains Stockroom and Stockitem Transactions

DynaMed© supports multiple stockrooms and maintains information about each stockroom. The system uses this information to organize inventory requisitioning and processing. Stockroom information includes: stockroom identification and delivery location data; stockroom safety level days, operating level days and average order ship time; identification/support of Energy Star and Green Items; allowable stockitem security codes and days of the week when the stockroom is normally replenished. DynaMed© maintains stockitem information by stockroom used to control inventory levels and to trigger requisitions.

Stockitem information includes the following: UPN and/or hospital-specific unique stockitem number and name; sockitem security code; Unit of purchase, unit of measure, unit of issue and UI/UM conversion factors; location(s) of the stockitem within stockroom; computer generated random storage locations; unit of issue price; quantity on hand (system maintained); reorder and requisition objective points for the stockitem; stockitem due-in and due-out quantities (system calculated based on user orders and stockroom requisitions); vendor or supplier of item and average order ship time; patient chargeable item flag and expiration date/lot item flags and latex flag.

DynaMed© provides Monthly Demand Analysis for each stockroom and cart item; maintains non-issuable items with management, tracking and reporting functionality and supports shipping charges and average moving price for stockroom items.

Maintaining Cart and Cart Item Transactions

DynaMed© provides the capability to identify and maintain information on each fixed shelf (par), exchange, and case cart which carries and supplies stockitems. Case carts support physician preference lists and assembly charges. The system also maintains other attributes such as Doctor Name, Operating Room, Patient Name, and CPT codes when passed through a standard API interface. The system uses cart information to direct cart inventory and replenishment processing. Cart specific information includes: cart identification data; cart ownership identification data; cart type (fixed cart, mobile cart, surgical/case cart, and mother and sibling carts); cart replenishment day(s) and frequency and allowable stockitem security codes. DynaMed© maintains information on the stock items.